4-H Leader Training

Reminder on Club Funds

We had a great 4-H Leader training in February on 4-H Money Matters! A few highlights and reminders:

• 4-H Funds must be spent on 4-H Educational Programming
• Raising Funds for donation:
• 4-H funds cannot be donated to another organization
• 4-H funds cannot be donated to a family or individual in need
• 4-H funds cannot be donated to a memorial fund
• 4-H Funds and Community Service:
• 4-H funds can be used to support youth in doing a community service project
  • Example: supplies needed to do garden cleanup, gloves, mulch, etc.
  • Example: supplies needed to decorate baskets for the senior center (Paper, ribbon, markers, paint, etc.)
• 4-H funds cannot be used to purchase items or gifts for a community service project.
• Cannot adopt a family and use club funds to purchase items
• Cannot use money for purchasing gifts for leaders, members, families.
• Clubs can use funds for awards. They are part of the educational program of 4-H, process for completion, and end of year.

4-H Policies

Challenge to Policies and Procedures Regarding 4-H Events and Activities Procedure

4-H Judging Guides

• Colorado State Guide for 4-H Project Judging
• State Fair Information – Judging Guides

Useful Links for Organizational Leaders:

• Organizational Leaders enrolling through 4HOnline
• Organizational Leaders club check list
• Organizational Leader Log-In Guide
• 4-H Projects- 5 Completion Requirements

Useful Links for Volunteers and Leaders:

• Steps to Becoming a 4-H Leader – coming soon
• Returning Leader Volunteer Training – coming soon
• Online Training Instructions
• UPDATED: Organizational Leader Tips for Enrolling Club Volunteers
• Boulder County 4-H Google Classroom

Engaging Volunteers

Engaging Parents

• Involving Parents – Ohio State University Fact Sheet
• Helping You Help Youth, Involve Caring Adults in 4-H – University of Illinois Extension
• Parent Involvement in 4-H – Rutgers Cooperative Extension

Recognizing Volunteers

• Louisiana State Extension – Ideas for Volunteer Recognition
• 139 Ways to Say Thank You & Recognize Volunteers

Boulder County Volunteer Awards

• Above & Beyond
• Communicator
• Outstanding Club Organizational Leader
• Outstanding County or Project Leader
• Outstanding District – State Leader
• Chaperone
• Friend of 4-H
• Boulder County New 4-H Leader
• Salute-To-Excellence
• Awards Summary

Club Activities

Secretary and Treasurer Resources

• Secretary Resources
• Treasurer Resources

Parliamentary Procedure

• 4-H Jeopardy 
• Motion Potion – 4-H Skit

Team & Character Building

• Snap Cups

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Annual Club Chartering

Why Chartering Requirements for 4-H Clubs?

Colorado State University Extension is committed to protecting our 4-H program, its members, the 4-H name & emblem, and its image in Colorado and the country. This protection comes through the commitment and requirement for all county, district, region, and state level 4-H clubs and groups to have current charters and understand the value of those charters. All 4-H clubs and groups must be chartered by the Colorado State 4-H Office annually to be recognized as an authorized Colorado 4-H club or group. The following documents and chartering directions are needed to be accurately and fully completed by club leadership in order to complete the chartering.

• CHARTERING INSTRUCTIONS 2023 – WORD updated 6/16/2023
• CHARTERING INSTRUCTIONS 2023 – NEW CLUB – WORD updated 6/16/23
• TEAM CHARTERING INSTRUCTIONS – 2023 – WORD updated 6/16/2023
• CLUB/TEAM CHARTERING WORKSHEET – 2023 – PDF | WORD updated 6/16/2023

Most of the following forms can be found at club resources at Colorado4h.org

• CHARTER ANNUAL RENEWAL – BOULDER COUNTY FORM: PDF | WORD updated 6/16/2023
• BYLAWS: Word| PDF (#2 Constitution and Bylaws) updated 6/16/2023
• FINANCIAL REPORT: Excel| PDF (#3 4-H Club Financial Report) updated 6/16/2023
• NO BANK ACCOUNT: Word | PDF (#3a Sample No Bank Account Letter) updated 6/16/2023
• BANK STATEMENT: Word | PDF Boulder County needs a full year – 12 statements (#3b. Sample Bank Statement) updated 6/16/2023
• ANNUAL REVIEW: Word | PDF (#4 Annual Review: 4-H Club Group Funds) updated 6/16/2023
• INVENTORY: Word | PDF updated 6/16/2023
• BUDGET: Word | PDF (#5 Budget): Boulder County Version: PDF | WORD updated 6/16/2023
• ANNUAL PLAN: State Version (#6 Annual Plan) Word | PDF updated 6/16/2023
• AFFIRMATIVE ACTION: State Version (#7 Affirmative Action): Word | PDF updated 6/16/2023
• LEADER INTENT: Boulder County Version PDF | WORD updated 6/16/2023
• TEAM/COACH INTENT: Boulder County Version PDF | WORD updated 6/16/2023

Club Dissolution Documents

• FINANCIAL: #3 4-H Club Financial Report: PDF | WORD
• BANK STATEMENT: Last 12 bank statements – Sample: PDF | WORD
• SAMPLE CLOSING BANK STATEMENT
• CLUB/GROUP DISSOLUTION FORM

Leaders Council

The Boulder County 4-H Leaders Council serves to support and mentor leaders and families in the county 4-H program. It is made up of all Boulder County 4-H Leaders and grants voting rights to leaders who have attended (or been officially excused) the last two prior meetings.

• MORE ABOUT LEADERS COUNCIL